myForms
In Q2 2025, MITC will release myForms. One of the more exciting features is that employees can upload their documents for HR.
Set up to 60 different categories for employee documents:
- Driver’s License
- New hire documents
- I-9
- Training Certifications
Currently, customers can distribute documentation and forms to employees by adding links to myMITC.
Guidelines for BYOD Allowance for Mobile Phones
MITC is releasing two major new updates that are designed to help customers improve compliance with time and attendance and EVV. BYOD allowance is available now. Auto-remind employees to clock-in will be available in March.
The new version of Advanced Payroll Parameters includes a new procedure for:
- Calculating tax-free reimbursement expenses using a BYOD (Bring Your Own Device) plan•
- Paying as little as $0.01 per attendance record (in or out)
- Optionally paying extra taxable bonuses for good or perfect attendance
Before implementing BYOD allowance for Mobile Phones, MITC recommends you:
- Review the MITC documentation
- Create an HR document explaining the new plan, the reimbursement, and which employees qualify
- Ask your legal advisers to review the document. There is more information on BYOD HERE.
- Publish the document on myMITC
- Communicate the new policy using myCommunications or eNotify/Send Alerts Now
- Make sure the Employee database is set up to exclude employees who are not eligible. Your Employee Import can potentially be customized.
- If your organization does not use MITC for Payroll, ensure your Payroll handles non-taxable expenses and your custom Timecard Export supports non-taxable expenses in the way your Payroll expects.
- Set up the reimbursement tables with expense $, Pay Type etc.
- Test the new procedure using your Non-Production Area in MITC Cloud. Check the results for Expenses to see if they are what you expect.
- Check the right Employees are excluded
- Were the right Employees included by Advanced Payroll Parameters?
- Is the expense reimbursement correct?
- If you use the new procedure to pay a taxable bonus, verify the results are correct
- When you are satisfied with the results, ask MITC to update your Production version in MITC Cloud.
- Continue to check the results for 2-3 pay periods
- Verify that new hires are set up appropriately
EVV: Auto-remind employees to clock in/out
The next release of Web Clock (Q1 2025) will include several new options to help you drive more accurate time and attendance/EVV with fewer edits.
Recent changes in state EVV regulations have prompted these enhancements.
- Post clock-in reminder: Send a text, email or use myCommunications to send an employee a reminder to clock out
- Attendance Request cheer: Congratulates employees with zero Attendance Requests this week. Optionally include a small award.
- Attendance Request warning: Warn employee about Attendance Requests this week on Timesheet
- Attendance Request Counter: Displays count of Attendance Requests this week on Employee Timesheet
- Attendance Request Cap: Stops employee from using Attendance Requests this week. Blocks employee after customer-defined number of requests this week.
All options and prompts are controllable by each customer:
- Service runs every 24 hours
- No changes to VoIP, as VoIP users don’t use employee T&A requests as much
Employee Attendance Ranking
A new report ranking employees in order of attendance compliance % will be available in March 2025.
- Provides visibility into which employees are complying, which are not, and frequent offenders.
Related updates in Q1 2025, include:
- Automated BYOD reimbursement based on employee compliance
- Automated time and attendance bonus based on employee compliance
- New employee auto prompts to encourage following correct time and attendance procedures
AI Reporting by Employee
Customers will soon be able to report on the questions employees are asking MITCH, the new AI helpdesk for employees and managers. Report on the entire history of a chat between your employees and MITCH.
- Make your training more effective: Capture and analyze AI history to learn what problems employees struggle with and adjust training and operating procedures accordingly.
- Gain visibility into employees who don’t know how to use your software
- Get a heads-up on other problems (employees use MITCH to ask non-software-related questions!)
- Improve service with real-time support for employees and more effective software usage Customers will start receiving the free update in March 2025.
Change in MITC update procedures
There has been a change in the communications MITC will share with customers to schedule updates to your Cloud instance.
- All customers will be asked if MITC is to install the updates in the customers’ Production Area or the customer’s Non-Production Area
- If you don’t have a non-production area for testing and training staff but would like to learn more, email us at agencysuccessteam@mitcsoftware.com
More information is available here (MITC Guidelines – Cloud Options)
Mileage Rate Increase
The IRS is increasing the standard mileage rates for the use of a car, van, pickup or panel truck to $0.70/per mile, driven for business use (up $.03 from 2024) starting Jan 1, 2025.
If your organization is using myMileage or Documentation to capture mileage, the federal rate needs adjusting before payroll records (Timecards) are created in 2025.
