Update to Support Online Travel Reimbursement

A future release of MyMITC (anticipated delivery 2nd quarter 2014) will allow approved employees to submit mileage/kilometer reimbursement claims for travel.

  • Employees to be able to create expense timecards
  • Manager may approve or disapprove
  • Limits included
  • Integrate with payroll as a non-taxable item or print report for payment

If your organization has any suggestions about this planned upgrade (available free of charge to all Business, Premier, Rental, and Cloud customers), please email [email protected]. To preorder an update, submit a request through the Customer Service Center.

10 Ways to Improve Attendance

Do attendance and absenteeism have to be such a problem?

Check out these 10 solutions with proven results.

Occasional absences from work are inevitable – people get sick or injured, have to take care of others, or need time during business hours to handle personal matters. It is habitual absences that are most challenging, and that can have the greatest negative effect on coworkers. Because missed work days and hours have a profound financial effect on the bottom line, it is beneficial to implement strategies to equitably monitor, reduce, and respond to absenteeism. The US Bureau of Labor Statistics reports that absenteeism tends to be highest among service occupations such as health care, cleaning, and security.

Two tactics that are commonly used and don’t work:

  1. Shouting. There is no point in shouting at a member of your staff to change their attendance record. This is like trying to steer your car using the horn!
  2. Punishment. There are many ways to punish employees. Giving people unpopular jobs, reducing overtime, constant criticizing, restricting the employee from doing popular jobs, ignoring them, and giving them the last pick of weeks for vacation are only a few. None of these work.

The silver bullet for dealing with the absenteeism problem.

There is no silver bullet! In other words, there is no one method of dealing with absenteeism.

Give your leaders the right tools for the job!

There are some basic rules for designing your own effective absentee program. The key is to give individuals in leadership positions the right tools. Without the right tools they will have very little influence. Using an advanced scheduling solution will make a clear statement that schedules and attendance are key. If your scheduling is disorganized or ineffective, what message are you sending?

Basic Rules

  1. Measure and track absenteeism by reporting attendance vs. schedule. You get what you inspect, not what you expect.
  2. Help employees maintain or improve their attendance records by making their schedules available to them as far in advance as possible. Publish schedules on the internet so employees can easily find out where they are meant to be (and minimize excuses!) and who they are working with.
  3. Use schedule prompting to remind employees of their next shift by email or text. This is particularly important when employees work at multiple locations and schedules change.
  4. Give feedback on attendance by discussing absenteeism with the staff on a regular basis. Track and recognize top attendance performers.
  5. When scheduling staff, carefully match people to jobs and preferences. Motivated members of staff normally have better attendance records.
  6. Track attendance and recognize good attendance performance by having regular meetings. Make sure attendance is a regular agenda item.
  7. Publish monthly attendance results so everyone feels part of a shared goal.
  8. Track attendance in real time. Let employees know straight away, not once a quarter, when they are not meeting the agreed upon attendance performance levels.
  9. Train supervisors to monitor attendance vs. schedule and to work immediately with employees who fail to work to schedule.
  10. Track frequent offenders and take action. One person’s poor performance can become infectious.