Many organizations don’t pay minute to minute, often preferring to round the time. The most common solution is often called “7/8” rounding. For example, if an employee clocks in at 8:07, the time is rounded back to 8:00, whereas a clock-out at 15:53 is rounded to 16:00.
Some employees know this and get savvy about its implications. An employee consistently “working” this system can be absent for over an hour a week and suffer no financial penalty. At one location, employees would be waiting in line to clock-out 7 minutes early. Furthermore that missing hour is then factored into benefit time and even overtime. This problem can be further compounded where employees clock-out and in for lunch.
- Use MITC Attendance Reports to audit employees consistently clock in or out during critical change points. Use Time and Attendance\Reports\Special Reports\Audit Report. Use Selection Criteria Call Time, between, “1550”,”1555” for instance to track employees to consistently clock out early.
- Reduce the rounding to a smaller increment (3 minutes for example).
- Use no rounding at all.
Another problem is employees deliberately clocking early or late to receive extra pay. This can be a particular problem at remote, unsupervised sites where not working can involve sleeping, watching television, using a computer, or just chatting with co-workers.
- Use schedules to track unauthorized attendance.
- Do not automatically approve apparent overlapping shift without confirmation.
- Round down to schedule. If the employee genuinely needs to work over, they must clock out of their normal shift and clock back in again.
- Configure MITC to not accept clock in/outs outside of certain parameters (see clock in and out restrictions – two systems supported).